Today, workspace management has evolved from a facilities function into a core strategic lever for productivity, culture, and employee well-being. Businesses are no longer optimising office space merely for cost. They are optimising it for people.
With the rise of managed office solutions and flexible workspace management, companies now have powerful digital tools to create frictionless, intuitive and high-value workplace experiences. Commercial real estate (CRE) leaders must take note and meet this demand proactively.
Optimising workspace management
Here are five impactful ways to enhance employee experience through smarter workspace management:
Adopt a mobile-first workspace management platform
A mobile-first approach is non-negotiable. Research indicates that taking a lead in supporting mobile technology shows positive outcomes across the board when it comes to employees’ experience with the increase in productivity pegged at 16%, creativity at 18%, 23% hike in satisfaction and loyalty at 21%. Read our articles, Future of Work: Mobile-First Workforce Solutions and Transform Workplaces with Mobile-First Workforce Solutions.
Employees now expect the workplace to offer the same mobile-first approach as other areas of their life – from booking a ride to ordering groceries. As a mobile-first workspace management platform, ANACITY digitises the employee experience with smart access, real-time visitor notifications, service desk, food ordering, communication, and engagement.
It reduces friction, eliminates queues, and ensures employees can navigate the workplace seamlessly. For enterprises with large campuses or distributed offices, this becomes the backbone for a consistent experience.
Data analysis to improve employee experience
Managed office solutions offer granular insights on important usage patterns like peak office hours, visitor footfalls, meeting room usage, and staff attendance. Workspace management Software like ANACITY also gives admins operational data, including asset maintenance and complaint patterns.
These insights help facility and office management teams take informed decisions on workspace management, including asset maintenance, expense control, and security planning. Better utilisation directly translates into improved comfort and lowered operational costs.
Integrated workplace for a unified ecosystem
The typical workplace experience is characterised by a fractured digital approach where employees have different systems for logging entries, booking meeting rooms or logging complaints. ANACITY unifies the workplace experience under one digital ecosystem. Employees have one app for smart access to the workplace, facility booking, ordering food, and even finding a carpool.
It creates one login for all workplace services, ensures transparency in ticket resolution, provides easy access to amenities and events, and streamlines visitor management. A unified digital layer not only reduces operational complexity but also ensures employees get everything they need quickly and consistently. Also read Improving Tenant Experience with a Digital Tenant Management System.
Seamless smart access & compliance
Smart access removes the cumbersome access cards and key fobs. Using modern managed office solutions, organisations can deploy smart access control, visitor pre-approvals, guard-less entry through QR or NFC scanning, and real-time alerts for entries. Find out Why Mobile-First Access Control is the Future of Workplace Security.
It also ensures compliance-ready digital logs where visitor entry data can be easily retrieved. These are also less prone to any human errors and hence, more reliable. It brings order, transparency, and speed to workspace management operations, helping employees feel more secure and enabling facility teams to operate proactively.
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